Lyla Lindsey
The registration number on an Australian birth certificate is usually located in the top right corner. However, as many certificates were originally handwritten, the registration number can be found in different sections, such as next to the date of birth column on the left or at the bottom next to the registrar's signature. WA birth certificates will show a registration number and a district name, for example, '456/63 in District of Perth'. If your certificate has a district name and number, use the Western Australian Registration District Codes table to find the associated 2-digit code. For NSW birth certificates, if you were born between 1952 and 1974, your certificate may show a district number, which can be entered in the registration number field.
| Characteristics | Values |
|---|---|
| Location of registration number | Normally in the top right-hand corner |
| Registration number format | 7 digits long |
| Registration number on certificates with a district name and number | Add two zeros before the first slash, then add the 2-digit district code |
| Registration number on certificates issued before 1999 | Enter the number after the slash |
| Registration number on certificates issued before 2007 | Enter the register number and entry number, separated by a slash |
| Registration number on QLD certificates from 1 January 1974 onwards | Can be verified through the DVS |
| Registration number on VIC certificates from 1929 onwards | Can be verified through the DVS |
| Registration number on WA certificates from 1929 onwards | Can be verified through the DVS |
| Registration number on Tasmanian certificates from 1970 onwards | Can be verified through the DVS |
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What You'll Learn
Registration numbers on NSW birth certificates
The location of a birth certificate registration number varies depending on the state or territory in Australia. If you are looking for a registration number on a New South Wales (NSW) birth certificate, there are a few things to keep in mind. Firstly, it is important to note that NSW birth certificates with a district number and a district name will require you to use the Western Australian Registration District Codes table to find the corresponding district number. For example, if your certificate has '456/63 in District of Perth', you would enter 0100456 as the registration number by adding two zeros before the first slash and then adding the two-digit district code for Perth (01) at the beginning.
Secondly, the location of the registration number on the certificate can vary. While it is generally located at either the top or bottom of the certificate, the majority of these certificates were originally handwritten, so the registration number could appear in different sections. For example, it might be next to the date of birth column on the left side or at the bottom next to the Registrar's or Deputy Registrar's signature.
Thirdly, the format of the registration number may differ based on the date of issuance. For NSW birth certificates issued before 1999, the registration number is typically found after the slash. On the other hand, certificates issued from 1 May 2002 will have the certificate number near the registry seal. More recently, certificates issued from 1 September 2016 have an 11-digit certificate number near the registrar's name.
Finally, when applying for an NSW birth certificate, you must ensure that the birth or adoption was registered in NSW. You can apply online, by post, or in person. If applying online, you can order the birth certificate simultaneously as you register your baby. If applying by post or in person, download the application form and submit the completed form along with the required identification documents to the Registry of Births, Deaths & Marriages in Sydney.
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Registration numbers on VIC birth certificates
The registration number on Australian birth certificates is normally found on the top right-hand corner, where the number 28 appears. However, as many certificates were originally handwritten, the registration number could appear in different sections of the certificate, such as next to the date of birth column on the left-hand side or at the bottom next to the Registrar's/Deputy Registrar's signature.
VIC birth certificates issued from 1929 onwards can be verified through the DVS. When entering the registration number, omit any letters. The registration number should be 7 digits long.
If your VIC birth certificate has a district number and a district name, use the Western Australian Registration District Codes table for a list of district numbers. For example, with '456/63 in District of Perth', you would enter 0100456 as the registration number: add 2 zeros '0' before the first slash '/' and add the 2-digit district code for Perth (01) at the beginning to make a 7-digit number.
If you were born between 1952 and 1974, your certificate may show a district number. You can enter this in the registration number field.
You can apply for a Victorian-issued birth certificate, which will provide a legal copy of a birth certificate for a birth registered in Victoria. Certificates are only issued for births registered in Victoria. If the birth hasn't been registered, you can register the birth online. It takes about 30 minutes to register a birth, and it's free. Usually, both parents need to register a birth, but it's sometimes possible for one parent or a carer to register, depending on the care arrangement.
When you register the birth, you don't automatically get a birth certificate. You can order a certificate at the time of registration or order one separately later. A legal birth certificate can be used as official proof of identity. Commemorative birth certificates are decorative keepsakes that cannot be used for official purposes.
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Registration numbers on QLD birth certificates
The location of the registration number on an Australian birth certificate varies depending on the state and the date the certificate was issued. QLD birth certificates issued from 1 January 1974 onwards can be verified through the Document Verification Service (DVS). When submitting a registration number from Queensland, omit the year and the "/" to prevent validation errors.
Registration numbers would typically appear in the top right-hand corner of the certificate, where the number 28 appears. However, as many certificates were handwritten, the registration number could be located in different sections, such as next to the date of birth column on the left-hand side or at the bottom next to the Registrar's/Deputy Registrar's signature.
For WA birth certificates, the registration number is often accompanied by a district name, such as '456/63 in District of Perth'. To obtain the 7-digit registration number, add two zeros before the number, excluding the slash, and then add the 2-digit district code. For example, for Perth (district code 01), the registration number becomes 0100456.
Tasmanian, VIC, and WA birth certificates issued from 1970, 1929, and 1929 onwards, respectively, can be verified through the DVS. When entering the registration number, omit any letters. Additionally, for WA birth certificates issued before 1974, the digitised certificates may differ in appearance from paper-based certificates.
For NSW birth certificates, the registration number is typically located in the top-right corner. If the certificate was issued on or after specific dates, a certificate number and certificate date are also required. These can be found in small font in the bottom-left corner and at the bottom near the seal and signature, respectively.
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Registration numbers on WA birth certificates
The registration number on Western Australian (WA) birth certificates is usually located in the top right-hand corner, where the number 28 appears. However, as many of these certificates were handwritten, the registration number could also be next to the date of birth column on the left-hand side or at the bottom of the certificate next to the Registrar's or Deputy Registrar's signature.
WA birth certificates issued from 1929 onwards can be verified through the DVS. Since 2009, the WA government has been digitising certificates for births registered before 1974, so these will look different from paper-based certificates. The registration number entered into the DVS should be 7 digits long, comprising the district number (the first 2 digits) and the registration number (the remaining 5 digits). If the district number is less than 2 digits long, or the registration number is fewer than 5 digits long, place additional zeros in front to make up the remaining characters. For example, if the district number is 1 and the registration number is 123, the 7-digit number would be 010123.
If your certificate has a district number and a district name, use the Western Australian Registration District Codes table to find the 2-digit district code. For example, with '456/63 in District of Perth', you would enter 0100456 as the registration number: add 2 zeros before the first slash '/' and then add the 2-digit district code for Perth (01) to the front.
To order a WA birth certificate, you must provide the first, middle, and last name of the subject of the record, their date of birth, the city or county of birth, and the first and last names of all parents listed on the record. Birth certificates are available as certified copies or "certificates" for legal purposes or non-certified informational copies for genealogical or other personal use. Only individuals with specific qualifying relationships to the subject of the record can receive a birth certificate or Heirloom birth certificate. Identity and proof of the qualifying relationship are required. Fees start at $25 per certified or non-certified informational copy, and $50 per Heirloom birth certificate.
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Registration numbers on TAS birth certificates
The registration number on Australian birth certificates is usually located in the top right-hand corner, where the number 28 appears. However, as many certificates were originally handwritten, the registration number's location can vary. It may, for instance, appear next to the date of birth column on the left-hand side or at the bottom of the certificate next to the Registrar's or Deputy Registrar's signature.
Tasmanian birth certificates issued from 1970 onwards can be verified through the DVS. When entering the registration number, omit any letters. The state must also be identified when inputting a birth certificate into the DVS.
If your Tasmanian birth certificate has a district number and a district name, use the Western Australian Registration District Codes table to find the corresponding district number. For example, with '456/63 in District of Perth', you would enter 0100456 as the registration number. Add two zeros ('0') before the first slash '/' and then add the two-digit district code for Perth (01) at the beginning to create the seven-digit number.
Births, Deaths and Marriages in Tasmania maintains and issues birth certificates and related records, such as name changes. To apply for a Tasmanian birth certificate, the birth must be registered in Tasmania. Applications can be made online, and the status of online orders can be tracked with an order reference number.
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Frequently asked questions
The registration number is usually located in the top right corner of the certificate. However, as many certificates were handwritten, the registration number could be in different sections, such as next to the date of birth column on the left or at the bottom next to the Registrar's signature.
If your certificate has a district number and name, use the Western Australian Registration District Codes table to find the district number. For example, for '456/63 in District of Perth', the registration number would be 0100456.
No, omit any letters when entering the registration number.
Birth certificates issued during this time may show a district number. You can enter this in the registration number field.
The registration number is usually located in the top right corner, whereas the certificate number is a separate field and is located in small font in the bottom-left corner.
