Setting Up Conference Calls: Bahrain Edition

Setting up a conference call with participants from different countries can be challenging. To set up a conference call in Bahrain, you must first find a time that suits all participants and consider any time differences. You will then need to find a local bridge number in Bahrain and send each participant an invitation with the relevant information. Alternatively, you can use a conference call service like QCONF, which can calculate the right time and dial-in number for each participant and send out detailed invitations.

Scheduling a conference call

Find a Suitable Time:

Consider the time difference between Bahrain and the other participating countries or locations. Choose a time that works for everyone, taking into account their respective time zones. This might require some back-and-forth communication to find an agreeable time for all participants.

Choose a Conference Call Service:

Select a reliable conference call service that suits your needs. Services like QCONF offer an easy way to schedule international conference calls. They can calculate the correct time and time zone for each participant and provide detailed invitations with the necessary information. Additionally, they can send reminders via SMS before the call.

Set the Date and Time:

Once you've chosen a suitable time, finalize the date and time for the conference call. Make sure to consider any public holidays or other events that might conflict with the chosen time.

Invite Participants:

Send invitations to all the participants, including the necessary information such as the date, time, and time zone. You can invite participants by email, phone number, or name, depending on the conference call service you choose.

Provide Relevant Information:

In your invitations, include the necessary access information. For Bahrain-based participants, provide them with the local bridge number for Bahrain and the appropriate time zone (Asia/Bahrain, GMT+3). For participants in other countries, provide the relevant local bridge numbers and time zones.

Additionally, you can use features like the "Call Me" service or dial-out options offered by some conference call services, which automatically connect participants to the conference call without the need for access codes.

Prepare an Agenda:

To ensure a productive meeting, prepare a detailed agenda with topics for discussion. Distribute this agenda to all participants beforehand so that they can come prepared, contributing to a more efficient and focused conference call.

By following these steps, you can effectively schedule a conference call, even with participants from different countries, such as Bahrain.

Choosing a time that suits all participants

When scheduling a conference call with participants from different countries, it can be challenging to find a time that suits everyone. Here are some tips for choosing a time that works for all participants, especially when setting up a conference call between Bahrain and another country:

Consider the time difference:

Be mindful of the time difference between Bahrain and the other country or countries involved in the call. For example, if you are scheduling a call between Bahrain and France, note that Bahrain is three hours ahead of France (GMT+3 for Bahrain and GMT+1 for France). Choose a time that aligns with the standard working hours in both locations to ensure convenience for all participants.

Check local bridge numbers:

Look up the local bridge number for Bahrain and the other country. This information can be found on conferencing service provider websites, such as QCONF. Using the correct bridge number ensures that participants can easily join the call from their respective locations.

Use a conferencing service:

Utilize a conferencing service, such as QCONF, which can automate many of the scheduling tasks for you. These services allow you to set the date, time, and time zone, and they will calculate the appropriate time for each participant's location. They can also provide unique access codes and meeting links to make joining the call seamless for all attendees.

Provide detailed invitations:

When inviting participants, ensure you include all the relevant information, such as the date, time, and their unique dial-in details. You can send these invitations via email, phone, or other communication channels. It is also helpful to set an agenda and share topics for discussion beforehand so that all participants are well-prepared and engaged during the call.

By following these suggestions, you can effectively choose a time that suits all participants for your conference call between Bahrain and other countries. Remember to consider time zones, use appropriate tools, and provide clear and timely communication to ensure a smooth and successful conference call experience.

Finding a local bridge number

When setting up a conference call with participants from different countries, it is important to consider the time difference and find a time that is suitable for all participants.

To make it easier for participants in Bahrain to join the call, you should look for a local bridge number in Bahrain. To do this, you can use a conference call service such as QCONF. When scheduling your conference call, you will need to choose Bahrain in the country combo box and select one of the time zones: Asia/Bahrain. You can then choose one of the connection options: the "Call Me" service or dial-out to teleconferencing participants.

QCONF will then calculate the best dial-in number and send a detailed invitation to each participant with all the relevant information, including the local bridge number. This way, participants in Bahrain can simply dial a local number to join the conference call.

If you prefer to find a local bridge number in Bahrain on your own, you can search for conference call providers that offer local access numbers in Bahrain. These providers will typically list the countries they support and the corresponding local access numbers on their websites. You can then sign up for an account with the chosen provider and obtain the local bridge number for Bahrain.

By providing a local bridge number, you can make it more convenient and cost-effective for participants in Bahrain to join the conference call, as they will not have to dial an international number or incur long-distance charges.

Sending out invites with relevant information

When sending out invites for a conference call, it is important to include all the necessary information to ensure that participants can join with ease. Here are some key details to include when inviting participants from Bahrain:

Date and Time

Firstly, ensure that you have selected a suitable date and time for all participants, taking into account any time differences. Bahrain Standard Time is GMT+3, so adjust your invites accordingly.

Dial-in Information

Provide the dial-in number and access code. If you are using a service like QCONF, they will provide you with a local access number for participants in Bahrain. You can also use a "Call Me" service, which dials out to participants.

Country and Timezone

Clearly state the country and timezone of the conference host. For Bahrain, select "Asia/Bahrain" in the country combo box of your conferencing software.

Conference Agenda

It is beneficial to set the conference agenda and list of topics for discussion beforehand. Sending this information to participants in advance will allow them to prepare and contribute more effectively during the call.

Online Meeting Room Link

If you are using an online conferencing platform, provide the unique meeting room link. This can be shared via email, WhatsApp, chat, or SMS.

Reminders and Notifications

Consider sending out reminders a few minutes before the call, especially if you are providing a direct link to the conference. Some services, like QCONF, offer SMS reminders at no additional cost.

Participant Instructions

Include any relevant instructions for participants, such as whether they need to introduce themselves at the beginning of the call or if they should keep their lines muted when not speaking.

By including these details in your invites, you can ensure that participants from Bahrain have all the necessary information to join the conference call without any issues.

Using a conference call service

To use a conference call service, you will first need to sign up for an account with your chosen provider. Once you have an account, you can schedule your conference call by setting the date, time and time zone. You can then invite participants to the meeting by entering their email address, phone number or name. The service will then send out detailed invitations to each participant, including all the information they need to join the call.

If you want to set up a conference call between Bahrain and another country, you can use the country combo box to select Bahrain and choose the appropriate time zone. You can also select a connection option, such as a local access number or a "Call Me" service. The conference call service will then provide you with unique conference access codes and an online meeting room link that you can share with participants.

At the set time, participants can dial their local access number, enter the code and join the conference call. As the host, you will have access to an online meeting and conference control dashboard, where you can see who is participating in the call.

Frequently asked questions