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If you're looking to verify the legitimacy of an Austrian company, you can access official company extracts from the Austrian Commercial Register. These extracts provide up-to-date information on companies registered in Austria, including their financial statements, and can be purchased at a cost-efficient fixed price. The Austrian Business Register also provides excerpts in multiple languages, removing language barriers and making it convenient for users to access critical information.
| Characteristics | Values |
|---|---|
| Company Details | Company name, company number, date of registration, registration status |
| Company Reports | Financial statements, balance sheet, profit and loss account |
| Company Extracts | Details about a company to verify its legitimacy |
| Company Languages | Český, 中文, Dansk, Englisch, Español, Eesti, Français, Italiano, Latviešu, Lietuvių, Magyar, Nederlands, Polska, Português, română, Русский, Suomalainen, Svenska, Türkçe and Українська |
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What You'll Learn
Austrian Company Register: Company extracts
Company extracts from the Austrian company register are designed to help verify the legitimacy of a company by providing details about the company. This is particularly useful for those looking to make low-risk decisions. Company extracts include registration details of the company and confirmation of its existence. The contents of the company search report include the name of the owner and company, location, designation of the trade licence, and the company number, date of registration, and registration status.
All company extracts have an official electronic signature from the Austrian Commercial Register. Additionally, all registered companies in Austria are required to file publicly available annual financial statements. A company extract can be provided for an Austrian company with the current details filed at the registry. The extract is in German and can be provided as a scanned electronic copy. All companies are required to file annual financial statements, accompanied by a management report, within 9 months following the end of the fiscal year. These financial statements must include a balance sheet, income statement, management report, and explanatory notes.
The Austrian Certificate of Incorporation is issued by the Austrian companies registry when the company is incorporated. The Company Extract includes details on the registration of the Austrian company. The Memorandum of Association for an Austrian company includes the company name, registered office, registered agent, business activities, share capital the company is authorised to issue, objects and powers of the Austrian company. The Austria company search report will be ordered from the Ministry of Justice and is delivered by email.
The Trades Information System Austria (GISA) contains the most important business-related data of all trade businesses established in Austria. An interested party can obtain information on a trade business. The requesting party will have to provide a satisfactory explanation for their legitimate interest in certain data (e.g. place of residence).
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Company financials and details
The amount of information published depends on the size of the company. Small companies are only required to file an abbreviated balance sheet with the Companies Registry and are exempt from the requirement to prepare a management report. Small GmbHs only have to submit an abbreviated balance sheet and a short appendix, and are not required to submit a profit and loss account.
Company extracts, or Firmenbuchauszug, can be provided for an Austrian company with the current details filed at the registry. These extracts are in German but can be provided as scanned electronic copies or sent by mail or email as a PDF file. The original extract from any commercial register can be authenticated with an apostille.
The Austrian Certificate of Incorporation is issued by the Austrian companies registry when the company is incorporated. The Memorandum of Association includes the company name, registered office, registered agent, business activities, share capital, objects, and powers of the company. The Austria Gesellschaftsvertrag, or Articles of Association, are a statutory company document that forms the company's constitution and internal rules.
When foreign documents have to be presented to local authorities, a certified translation is required. These documents must be translated and signed by a sworn translator and then certified by a notary, court, or another authority.
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Company legitimacy verification
Verifying the legitimacy of a company in Austria can be a lengthy process that requires due diligence and patience. Here are some ways to do it:
Online Resources
The Compass HF Data website is the official portal for business verification in Austria. It provides access to extracts from the Austrian companies register (*Firmenbuch*), a public database with information on registered Austrian businesses. Here, you can find essential company details such as registration numbers and legal representatives. The website operates in both English and German, making it accessible to a broader audience. However, there might be a lag in data synchronisation, leading to outdated company information. Detailed reports and extracts may also require a fee.
The official Austrian Commercial Register, maintained by local district courts, is another source of information. It contains data on stock companies, limited liability companies, partnerships, and limited partnerships. While the website www.firmenbuchgrundbuch.at is available in English, all company information is in German.
Anti-Money Laundering Checks
Conducting anti-money laundering checks is crucial when verifying a company in Austria. The KYB, for instance, provides accurate real-time information on Austrian companies by accessing data directly from official sources. They conduct checks on both the company and the individuals controlling it, helping to ensure transparency and legitimacy.
Permits and Certificates
It is essential to check whether the company possesses the necessary permits and certificates required to operate in Austria. The Austrian branch of a foreign company, for instance, must obtain the necessary licenses to complete the activities of the parent company.
Consult Professionals
If you prefer not to conduct the research yourself, you can engage the services of a detective agency specialising in professional economic intelligence or company formation consultants and advisors. They can assist with the verification process and provide guidance on applicable legislation when starting a business in Austria.
Other Sources of Information
Other sources of information include the Polish Embassy in Vienna, the Austrian diplomatic mission, and the Polish-Austrian chambers of commerce. You can also check with registration courts, the Social Insurance Institution, tax authorities, and national and international chambers of commerce. Additionally, searching the Internet or asking entrepreneurs, contractors, and the interested party directly can provide insights into the company's history, activities, and reputation.
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Annual financial statements
Almost all registered companies in Austria are required to file publicly available annual financial statements. These statements give a true picture of the company's assets, financial position, and results of operations. They must be submitted in the German language and in euros. The financial year runs from 1 January to 31 December, and the annual general meeting must approve the financial statements within the first eight months of the new financial year. The statements must then be submitted to the register no later than nine months from the balance sheet date.
The annual financial statements consist of a balance sheet and an income statement. The balance sheet must state the fixed assets and the current assets, and the liabilities, which must include equity capital, provisions, liabilities, accruals, and deferred income. In addition to the balance sheet, the profit and loss account is part of the annual financial statements. However, a profit and loss account is not always mandatory and depends on the form of the company and its capital. Small GmbHs, for example, only need to submit an abbreviated balance sheet and a short appendix.
Financial statements can be accessed through the online Business Register search, where you can download the most recently filed annual statements, as well as previous years' statements. Company extracts are also available for a fixed price and include daily updated original company documents. These extracts are useful for verifying the legitimacy of a company and are often used for low-risk decision-making. They are also available in multiple languages.
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Business Register Excerpt
The Austrian Business Register provides an official, up-to-date record of Austrian companies. It is a public register, similar to the German Handelsregister or Companies House in England, and contains all businesses that are subject to Austrian business law.
A Business Register Excerpt is a document that contains the most important information on a business. This includes the business name, address, legal form, share capital, and the people authorised to represent the business (managing directors and authorised officers). It also includes the owners, the annual closing of accounts date, and the date of the most recent annual financial statements.
The Excerpt is available in several languages, including English, and is designed to help verify the legitimacy of a company. It is a useful tool for those looking to make low-risk decisions. The Excerpt can be purchased from third-party providers, who will have the necessary memberships and access to obtain the document.
The Austrian Business Register also holds historical data, including previous annual financial statements, and other documents such as articles of association and partnership agreements.
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Frequently asked questions
You can search for a company in the Austrian Company Register. Company extracts are available for a fixed price and include details such as the company name, number, date of registration, and registration status.
Almost all registered companies in Austria are required to file publicly available annual financial statements. This includes a balance sheet and sometimes a profit and loss account.
You can find this information on the Austrian Business Register website, austrian-business-register.com.
