Damon Mcknight
If you are an Australian resident, you can apply for a tax file number (TFN) online and verify your identity at participating post offices across Australia. The application process varies depending on your circumstances and residency status. Australian citizens aged 15 and older with a passport can apply online using a Digital ID. Permanent migrants and temporary visitors with a valid work visa can apply online using the Individual Auto Registration (IAR). If you are a temporary visitor or permanent migrant who cannot use IAR, you must use the paper TFN application form for people living outside Australia. It is free to apply for a TFN, and you should receive your number within 28 days of your interview.
| Characteristics | Values |
|---|---|
| Who can apply for a TFN? | Australian citizens, permanent migrants, temporary visitors, and people living outside Australia with income from an Australian source. |
| Application method | Online or by paper, depending on circumstances and residency status. |
| Application fee | Free |
| Application processing time | Up to 28 days |
| Identity verification | Australian citizens can verify their identity online using a Digital ID. Permanent migrants and temporary visitors may need to verify their identity at participating post offices in Australia. |
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What You'll Learn
- Application methods for Australian citizens, permanent migrants, temporary visitors, and those living outside Australia
- Identity documents required for the application process
- How to apply using the Individual Auto Registration (IAR) system?
- How to complete a paper application form?
- What to do after receiving your TFN?
Application methods for Australian citizens, permanent migrants, temporary visitors, and those living outside Australia
Australian citizens
Australian citizens aged 15 or older with an Australian passport can apply for a TFN online using a Digital ID. This includes citizens who were born in Australia and had a parent who was an Australian permanent resident or citizen at the time. To apply, you will need to verify your Australian passport and one other form of Australian identity document. You will also need to do a face verification check and set up a Strong Digital ID. In most cases, you should receive your TFN straight away.
Permanent migrants and temporary visitors
Permanent migrants and temporary visitors located in Australia with a valid work rights visa can apply for a TFN online using the Individual Auto Registration (IAR). To apply online using IAR, you must have a work rights visa linked to your passport or travel document. If you do not have a work rights visa, you cannot apply using IAR, and you will need to apply using the Australian residents – TFN application instead.
New Zealanders are automatically granted a work rights visa upon arrival in Australia.
People living outside Australia
People living outside Australia who receive income from an Australian source may need to apply for a TFN. This includes those who have a spouse who is an Australian resident and is applying for a family tax benefit or childcare subsidy, or those who are members of an Australian superannuation fund. To apply, you will need to complete a paper form, which can be downloaded or ordered online or by phone. You will need to send your completed application and certified copies of your original proof of identity documents to the address on the form. You should receive your TFN within 28 days.
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Identity documents required for the application process
The identity documents required for the application process for a Tax File Number (TFN) in Australia vary depending on your residency status and circumstances. Here is a detailed breakdown:
Australian Citizens:
- If you are an Australian citizen aged 15 or older and have an Australian passport, you can apply for a TFN online using a Digital ID.
- If you do not have an Australian passport, you can still apply as an Australian resident for tax purposes.
Permanent Migrants and Temporary Visitors:
- Permanent migrants and temporary visitors with a valid work rights visa can apply for a TFN online using the Individual Auto Registration (IAR).
- If you are unable to use IAR, you can apply using the Australian residents – TFN application.
- Temporary visitors may need to use the paper TFN application form for people living outside Australia, even if they are currently in Australia.
- Asylum seekers can use a bridging visa, with their passport or travel document number as their ImmiCard number.
Australian Residents:
- Australian residents can apply for a TFN at Australia Post by completing the online form and attending an interview at a participating Australia Post outlet within 30 days.
- You must bring your application summary and current original proof of identity documents to the interview.
- If you are applying through a Services Australia Centre, you must provide original identity documents with your application.
- If you are completing a paper application, you must provide certified copies of your proof of identity documents.
Norfolk Island Residents:
Norfolk Island residents of all ages can apply for a TFN.
It is important to note that if you do not provide all the required proof of identity documents, your application will not be processed, and you will need to resubmit it with the necessary documentation.
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How to apply using the Individual Auto Registration (IAR) system
Foreign passport holders, permanent migrants, and temporary visitors to Australia can apply for a tax file number (TFN) online using the Individual Auto-registration (IAR) system. This process is free and should take about 20 minutes.
To apply using the IAR system, you must be in Australia and have a work rights visa linked to your passport or travel document. If your visa does not include work rights, you are not eligible to apply for a TFN using IAR.
Before starting the application, ensure your device is set to an Australian time zone to avoid errors when submitting your application. You will need to prepare your information and then complete the online application form. You do not need to send in any documents, but you must provide current documents that prove your identity for registration purposes. Acceptable documents include:
- An account statement from an Australian bank, credit union, or building society that is less than a year old, with your name and current address matching the details on your application.
- A current Australian firearm licence with your signature or photo matching the application details.
After submitting your application, the Australian Taxation Office (ATO) will send a TFN notification letter to the Australian address you provided. This can take up to 28 days. If you have not received your TFN after 28 days, you can contact the ATO by calling 13 28 61 between 8:00 am and 6:00 pm, Monday to Friday (excluding national holidays).
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How to complete a paper application form
To complete a paper application form for a TFN in Australia, you must first determine if you are eligible to apply with a paper form. Paper forms are generally reserved for those who are unable to lodge an application online through Australia Post or attend an interview at a participating Australia Post retail outlet.
If you are a foreign passport holder, a permanent migrant, or a temporary visitor, you can apply online using the Individual Auto Registration (IAR) system, provided you have a valid work rights visa. Australian citizens, at least 15 years old with an Australian passport, can apply for a TFN online using a Digital ID.
If you are eligible to apply with a paper form, you must complete the Tax file number – application or enquiry for individuals (NAT 1432) paper form. You can obtain a copy of this form by ordering it online, phoning 1300 720 092, or visiting a Services Australia Centre.
When completing the form, you must provide certified copies of your proof of identity documents. These documents must be in English or accompanied by a written translation certified by an authorised translation service. If your documents are in your previous name, you must also provide a document showing your name change, such as a marriage certificate or deed poll.
Once you have completed the form, you can submit it by mailing it to the address on the form, along with the certified copies of your identity documents.
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What to do after receiving your TFN
Once you have received your TFN, it is important to keep it and all your personal information secure to prevent identity theft and fraud. Here are some detailed steps and precautions to take after receiving your TFN:
Keep your TFN secure
Your TFN is essential for tax purposes and accessing government services. Keep your TFN in a safe place, and do not share it with anyone unless necessary. If you suspect your TFN has been stolen or misused, report it immediately to the Australian Taxation Office (ATO).
Update your personal details
If your personal details change, such as your name, date of birth, bank details, or gender, you must update your TFN registration. You can do this by contacting the ATO and providing them with the necessary documentation to support the change.
Apply for an Australian Business Number (ABN)
If you are planning to start a business or become a sole trader, you will need an ABN. Having a TFN is a prerequisite for applying for an ABN. You can apply for an ABN online through the Australian Business Register or by contacting the ABR helpline.
Obtain employment
Having a TFN is crucial when applying for jobs in Australia. Employers will request your TFN to include it in their payroll system for tax purposes. Ensure you provide your TFN to your employer during the onboarding process.
Apply for government payments
Your TFN may be required when applying for government payments or benefits, such as welfare or tax credits. Keep your TFN handy when applying for these services to ensure a smooth application process.
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Frequently asked questions
Australian citizens aged 15 or older with a passport can apply for a TFN online. Australian residents of all ages without a passport can also apply online. Permanent migrants and temporary visitors with a valid work rights visa can apply online using the Individual Auto Registration (IAR). If you are unable to use IAR, you can apply using the Australian residents – TFN application. If you are located outside of Australia, you can use the paper TFN application form.
The documents you need to apply for a TFN will depend on your residency status. Australian citizens will need a passport and a Digital ID. Permanent migrants and temporary visitors will need a valid work rights visa.
You should receive your TFN within 28 days of your interview. The Australian Taxation Office (ATO) will mail your TFN to the postal address on your application.
