Leslie Massey
A birth certificate is an important document that can be used as proof of identity. It is an official copy of the information given to register a birth. The date of issue on an Australian birth certificate is the same as the date of registration. This date is usually located at the bottom of the certificate, close to the seal and signature. The location of the date may vary depending on the state or territory that issued the certificate. For example, the registration number and date for New South Wales birth certificates issued between 1952 and 1974 can be found in the top right corner or next to the date of birth column.
| Characteristics | Values |
|---|---|
| Date of issue on an original Australian birth certificate | Same as the registration date |
| Date of issue on an extract (copy) of an Australian birth certificate | Date the extract was issued, which would be different from the date of registration |
| Date of issue on an Australian birth certificate issued on or after specific dates | Bottom of the certificate, close to the seal and signature |
| Date of issue on a New South Wales birth certificate issued between 1952 and 1974 | May not have a registration number |
| Date of issue on a New South Wales birth certificate issued before 1952 | Cannot be verified online |
| Date of issue on a South Australian birth certificate | May not be verified online |
| Date of issue on a Western Australian birth certificate | May not include a district number |
| Date of issue on a Tasmanian birth certificate | May be verified through the DVS |
| Date of issue on a Queensland birth certificate | May be verified through the DVS |
| Date of issue on a Victorian birth certificate | May be verified through the DVS |
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What You'll Learn
Date of issue vs registration date
A birth certificate is an official copy of the information given to register a birth. It can refer to either an original document or a certified copy issued by an Australian state or territory. The date of registration is the date that the birth was registered.
The date of issue is the same as the registration date if it is the original document. However, if it is an extract (copy), the date of issue will be the date the extract was issued, which would be different from the date of registration.
The date of registration is located on the birth certificate. Its location differs for each state and territory certificate. For example, for NSW birth certificates, the date of registration is located in the top-right corner of the certificate. For ACT birth certificates, the date of registration is located at the bottom of the certificate, close to the seal and signature.
It is important to note that birth certificates must be kept in their original state to be accepted by government agencies. As of 2021, all certificates are printed on new security paper.
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Date of issue on an extract
If you are looking for the date of issue on an extract of an Australian birth certificate, you will need to look for the date the extract was issued, which is different from the date of registration. This date will be located at the bottom of your certificate, positioned close to the seal and signature.
The date of issue is important when using a birth certificate as a form of ID. For example, when applying for a passport, you may be asked for the certificate issue date. If you are using a birth certificate as a form of ID in the USI registry system, you will need to provide the date of registration, the year of registration, and the date printed—the date the birth certificate was printed. Not all birth certificates have this information.
The location of the registration number differs on each state and territory certificate. For example, if your New South Wales birth certificate was issued between 1952 and 1974 and doesn't have a registration number, you will need to enter only the district number in the Registration Number field. If your certificate was issued before 1952 and does not have a registration number, it cannot be verified online.
If you are unsure about the date of issue on an extract of an Australian birth certificate, you can contact the registrar of births, deaths, and marriages in the state or territory you were born in and ask them to update your birth record.
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Certificate number location
The location of the certificate number on an Australian birth certificate depends on the state or territory in which the birth was registered and the date of issue. The certificate number is typically located in the bottom-left corner of the certificate in small font. However, for birth certificates issued in New South Wales between 1952 and 1974, the registration number may be located in different sections of the certificate, such as the top right-hand corner, next to the date of birth column on the left-hand side, or at the bottom next to the registrar's signature.
If the birth certificate was issued in South Australia, the registration number can be verified through the DVS for certificates issued from 1944 onwards. For Western Australia, birth certificates issued from 1929 onwards can be verified, and the registration number should be 7 digits long, comprising the district number (the first 2 digits) followed by the registration number (the remaining 5 digits). If the district number is less than 2 digits, add additional 0's to make up the character count.
Queensland birth certificates issued from 1 January 1974 onwards can be verified through the DVS, and any letters or the "/" symbol should be omitted when submitting the registration number. For Victoria, birth certificates issued from 1929 onwards can be verified, and any letters should be omitted when entering the registration number.
It's important to note that the date of issue and registration date are not the same. The date of issue refers to when the certificate was issued, while the registration date is when the birth was officially registered. If you are applying for a passport, you will need to provide your full, original Australian birth certificate or alternative proof of identity.
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Registration number location
The registration number location on an Australian birth certificate differs depending on the state or territory in which the birth was registered. The location of the registration number also varies based on the format and design of the certificate.
For birth certificates issued in the 1980s, the registration number typically appears in the top right-hand corner. However, as many certificates from this decade were handwritten, the registration number could also appear next to the date of birth column on the left-hand side or at the bottom of the certificate next to the registrar's or deputy registrar's signature.
For New South Wales birth certificates issued between 1952 and 1974, if there is no registration number, only the district number should be entered for verification. If the certificate was issued before 1952 and does not have a registration number, it cannot be verified online, and an alternative document will be required.
For Queensland birth certificates issued from 1 January 1974 onwards, omit the year and "/" when submitting the registration number. For South Australian birth certificates issued from 1944 onwards and Tasmanian birth certificates issued from 1970 onwards, omit any letters when entering the registration number.
The registration number for Western Australian birth certificates is comprised of the district number, which forms the first two digits, followed by the registration number, which makes up the remaining five digits. If the district number is less than two digits, add additional zeros to the beginning to make up the full seven-digit length.
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State-specific differences
Birth certificates are official documents that can be used as proof of identity. They can refer to either an original document or a certified copy issued by an Australian state or territory. The date of registration is the date that the birth was registered, and the year of registration is the year the birth was registered. The date printed is the date the birth certificate was printed, but not all birth certificates have this information. The date of issue is the same as the date of registration if it is the original certificate. If it is an extract (copy), it will have the date the extract was issued, which would be different from the date of registration.
New South Wales (NSW):
- Birth certificates can be ordered online, in person, or by post.
- If your birth certificate was issued between 1952 and 1974 and doesn't have a registration number, enter only the district number.
- If your certificate was issued before 1952 and does not have a registration number, it cannot be verified online, and you will need to use an alternative document.
Queensland (QLD):
- QLD birth certificates issued from 1 January 1974 onwards can be verified through the DVS.
- Omit the year and "/" when submitting a registration number from Queensland.
South Australia (SA):
- SA birth certificates issued from 1944 onwards can be verified through the DVS.
- If your birth certificate was issued by one of the South Australian districts that cannot be verified online, you will need to apply for a new birth certificate through the SA Registry of Births, Deaths, and Marriages.
Victoria (VIC):
- VIC birth certificates issued from 1929 onwards can be verified through the DVS.
- Omit any letters when entering the registration number.
Western Australia (WA):
- WA birth certificates issued from 1929 onwards can be verified through the DVS.
- Since 2009, the WA government has been digitizing certificates for births registered before 1974. Digitized certificates will look different from paper-based certificates.
Tasmania:
Tasmanian birth certificates issued from 1970 onwards can be verified through the DVS.
Australian Capital Territory (ACT):
ACT birth certificates issued on or from 1 May 2002 will require a certificate number and certificate date.
Northern Territory (NT):
- NT birth certificates issued on or from 12 July 1999 will require a certificate number and certificate date.
- Registration numbers on Northern Territory birth certificates can be made up of both numbers and letters.
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Frequently asked questions
The date of issue is located at the very bottom of your certificate, positioned close to the seal and signature.
If you cannot find the Certificate issue date, it is likely that the date of issue is the same as the registration date.
If it is an extract (copy) it will have the date the extract was issued, which would be different from the date of registration.
